Registration of attendance or non-attendance for the first academic year

After you have accepted your study place you also need to register your attendance (present) or non-attendance (absent) for your first academic year. Registration of attendance or non-attendance for each academic year is compulsory.

For the first study year, you register for attendance or non-attendance in the My Studyinfo-Service after you have accepted your study place.

  • The last date for registering your attendance or non-attendance for the academic year/autumn semester is 10th of September.
  • The last date for registering your attendance or non-attendance for the spring semester is 10th of January.

If you do NOT register for attendance or non-attendance by the deadline(s), you will lose your study right at Novia UAS.

If your admission is subject to a condition, you cannot register before the condition has been removed.

Tution fee-paying students

  • If you are a tuition fee-paying student, you cannot register for attendance before you have paid the tuition fee. When Novia UAS has received your tuition fee payment for your first study year, the Admissions Services will register your attendance. 
  • International students who do not receive a residence permit in time for their study start need to register as attending. You need to be registered as attending although your study start is postponed to the the following academic year due to delays with your residence permit. This since delays with the residence permit is not a statutory reason for registering as non-attending for the first academic year. 
  • If your study start is transferred to the following semester/academic year due to a delayed residence permit, you can later apply for a transfer of the deposited tuition fee. Note that a precondition for a transfer is that no studies have been completed within the study right.  

Registration as non-attending for the first academic year

According to the University of Applied Sciences Act (932/2014), a first-year student may register as non-attending (absent) for the academic year for the following statutory reasons only:

  • the student performs service in accordance with the Conscription Act (1438/2007), Non-Military Service Act (1446/2007), or Act on Women's Voluntary Military Service (194/1995);
  • the student needs to be free from studies to care for their child in connection with the birth or adoption of the child (14.1.2022/53); or
  • the student is unable to initiate her/his studies due to personal illness or injury.

If you register as non-attending for your first study year, you need to provide a document that proves that you have a legal ground for registering as non-attending:

  • Finnish military service, non-military service, or women's voluntary military service call-up order or conscript card.
  • Certificate from the Social Insurance Institution of Finland (KELA) regarding maternity, paternity or parental allowance period or, if the certificate has not yet been received, a medical certificate regarding the pregnancy, or corresponding certificates from the authorities of other countries regarding statutory parental leave.
  • Sickness allowance decision or, if no decision exists, a medical certificate.

Certificates must be submitted in Swedish, Finnish or English no later than 10 September. Certificates should be sent to Admissions Services as a confidential message via securemail.novia.fi. 

Note the following if you have a statutory reason for registering as non-attending:

  • If the statutory reason for registering as non-attending falls only on one of the semesters (e.g. your military service or maternal leave starts in January), you may still register as non-attending for the entire academic year.
  • You have the right to change your registration for the spring semester during the time 1 December - 10 January.
  • If a statutory reason arises after the registration period has ended, the attendance registration for the existing semester is not changed. However, the matter might be taken into account if you later apply for extended duration of studies.
  • If you do not submit the necessary documents proving that you have a statutory reason for registering as non-attending within the deadline of 10 September, your registration will be changed to attending. A tuition fee-paying student who registers as non-attending, but fails to provide the necessary documentation, will lose the right to study. Students may apply for reinstatement of the right to study according to the same principles as those who lose their right to study due to neglect. The reinstated right of study is chargeable.
  • A student who registers as non-attending due to personal injury or illness (paragraph 3) for the first academic year, at the same time use their right to be registered as non-attending for a total of two semesters. This means that if you register as non-attending due to personal injury or illness for your first academic year, you cannot later in your studies register as non-attending for any other reasons than military service or maternity, paternity or parental leave.
  • The other statutory reasons for registering as non-attending (paragraphs 1-2 above) are not included in the limited right of students to be registered as non-attending for a maximum of two semesters.
  • Partial studies cannot be conducted when the student is registered as non-attending.
  • These provisions apply to all students undertaking degree studies at a Bachelor's or Master's degree programme.

Go To:

Admissions Services

E-mail admissions@novia.fi 

Securemail service: securemail.novia.fi

Phone hours: Monday-Friday between 11.45 and 13.45 (Finnish time):
Phone +358 (0)6 328 5055
Fax +358 (0)6 328 5117

Student Services

E-mail: studentservices@novia.fi 

Front Office opening hours on Campus:

Monday 9 am - 11.30 am
Wednesday 1.30 pm - 3 pm
Thursday 9 am - 11.30 am